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Civic League Statut

 

Preamble

We, a group of democratic, progressively-minded, patriotic Ukrainian NGOs:

Being confident that independence and stability of our country, as well as freedom and prosperity of its citizens can only be achieved through democratic development and market economy;

Recognizing that Ukraine’s future is linked to European and Euro-Atlantic structures;

Recognizing that throughout more than 50 years of its history the North Atlantic Alliance has made an important contribution in safeguarding and ensuring principles of democracy, individual freedoms and the rule of law, which are fundamental values of the Euro-Atlantic community;

Being confident that Ukraine has to contribute to the ensuring of defence and stability in Europe and throughout the Euro-Atlantic community in all political, economic, military, social and environmental aspects;

Supporting the policy pursued by the Ukrainian government, which reflects aspirations of the Ukrainian population towards state independence, freedom and prosperity, and its proclaimed national Euro-Atlantic integration strategy and taking initial steps to enable the eventual NATO membership through the endorsement of the NATO – Ukraine Action Plan; and

Sharing the view that Ukraine’s goal to join NATO and EU can only be achieved through collective efforts of the national government and members of the civic society

Taking into consideration the declaration on the establishment of the “NATO – Ukraine” Public Information Centre

We hereby declare the intention/decision to intensify our individual and joint efforts to support Ukraine’s aspiration of integrating into the Euro-Atlantic community

And have agreed to form Civic League “NATO – Ukraine”, which is to be governed by the following Charter:

Section 1. General Provisions

1.1. The Association comprising of Ukrainian NGOs entitled “NATO - Ukraine League” (hereinafter – the Association) is the all-Ukrainian union of non-governmental organizations sharing common Euro-Atlantic values, supporting the goal of full NATO membership and designed to promote full implementation of the NATO – Ukraine Action Plan.

1.2. Following its registration with the Ukrainian Ministry of Justice, the Association will be granted the status of a legal entity and will have its own balance and bank accounts, including in foreign currency, its own seal, name, logo, stamp, letterhead and other relevant attributes and symbols, which are to be approved by the Association’s Coordinating Council. The organization’s symbols will be certified according to the established procedure.

1.3. Full name of the organization is the following: NGOs Association “Civic League NATO -Ukraine”

1.4. Abridged name is the following: Association “NATO – Ukraine League”

1.5. Full name in English: “Civic League NATO – Ukraine”

1.6. Abridged name in English: “NATO – Ukraine League”

1.7. The Association will adhere to the Ukrainian Constitution, the current national legislation and the present Charter.

1.8. The Association is the alliance of Ukrainian non-governmental organizations acting in compliance with the principles of openness and transparency, non-alignment with political parties and building on equal assistance and respect of all Ukrainian NGOs, which seek to support Ukraine’s Euro-Atlantic integration.

1.9. Employees of the Association’s divisions fall under the action of the Law on Labour, the Law on Social Security and Social Insurance.

1.10. Any interference by the state authorities and / or officials into the activity carried out by the Association is impermissible, as is the interference of the Association into the state policy or the activity of the state officials and / or other citizens’ groups, except for the instances stipulated by the Law.

1.11. The Association seeks to build cooperative and mutually beneficial relations with the state bodies and institutions dealing with Ukraine’s Euro-Atlantic integration with the view of promoting Ukraine’s Euro-Atlantic integration.

1.12. The Association has the right to create or join international public foundations and organizations, which share the same priorities, as those declared by the Association regarding Ukraine’s Euro-Atlantic integration. Individual members of the Association, which belong to other international organizations, may represent the Association within their respective institutions.

1.13. The Association is entitled to conclude treaties, purchase property and obtain personal non-property rights and liabilities and be plaintiff or defendant in courts, including administrative court and court of arbitration.

1.14. The Association does not bear responsibility for the liabilities of individual organizations involved in its activity, unless stipulated otherwise.

1.15. The Association does not bear responsibility for the liabilities of its individual members, unless stipulated otherwise.

1.16. The Association does not bear responsibility for the state commitments, as well as the state does bear responsibility for the Association’s commitments.

1.17. The Association extends its activity to all regions of Ukraine, while some of its activities can also take place abroad.

1.18. Legal address: _________________________________


Section 2. Missions and Goals

2.1 The main goal pursued of the Association is to support efforts and activities of its members who seek to promote the country’s Euro-Atlantic integration, as well as full NATO membership through the implementation of the public information strategy on NATO – Ukraine issues developed based on the proposals of the Association’s Founding members.

2.2. The Association’s main missions are the following:

2.2.1. based on proposals of individual members develop and implement NATO – Ukraine public information strategy;

2.2.2. promote the idea of Ukraine’s Euro-Atlantic integration among the population;

2.2.3. improve public awareness on NATO-related issues;

2.2.4. help develop cooperation, encourage exchange of experience and information sharing between Ukrainian NGOs dealing with NATO – Ukraine cooperation;

2.2.5. promote cooperation between NGOs and state authorities in Ukraine and NATO nations;

2.2.6 carry out research and propose solutions to the challenges faced by Ukraine on its path to Euro-Atlantic integration;

2.2.7 perform a comprehensive study of various issues related to acquiring NATO membership in the long term building upon previous experience of the countries in Central Europe;

2.2.8 promote development of the civic society in Ukraine through taking joint actions;

2.2.9 promote consolidated representation and better protection of the public’s interests at the international level and in other international organizations by means of cooperating with foreign NGOs;

2.2.10 provide research and administrative support to the state authorities involved in the implementation of the NATO – Ukraine Action Plan;

2.2.11 provide administrative and other practical support towards the holding of various NATO-sponsored events in Ukraine.

Section 3. Types of activity

3.1. The Association accumulates intellectual, administrative, technological and communication resources, particularly in the areas of information, research and education, helps shape public opinion in Ukraine in order to bring about stronger population’s awareness of the country’s Euro-Atlantic choice.

3.2. In accordance with Ukraine’s national legislation, the Association:

3.2.1. holds conferences, presentations, round-table discussions, public debates, press-conferences and other events involving members of public;

3.2.2. sponsors information campaigns designed to support Ukraine’s Euro-Atlantic integration;

3.2.3. coordinates and manages the activities of other NGOs, which relate to the Euro-Atlantic integration, circulates the information about activities sponsored by the Association’s Founding members or Ukrainian state authorities, as well by NATO members and aspirant states.

3.2.4. informs the public in Ukraine on the progress of NATO – Ukraine cooperation on a regular basis;

3.2.5 in coordination with Ukrainian state authorities helps organize press tours to the locations, which are part of the NATO – Ukraine practical cooperation, such as Ukrainian peacekeepers deployment sites;

3.2.6. monitors public opinion in Ukraine and holds public hearings on the issues relevant to the Association’s goals and tasks;

3.2.7. receives from the state-level and local authorities the relevant information needed to support the realization of the Association’s tasks and goals, which it uses in compliance with the present Charter;

3.2.8. using capacities of its Partner organizations distributes the information about Ukraine to members of the Euro-Atlantic community;

3.2.9. runs web-site in English and Ukrainian;

3.2.10. creates and develops electronic database on NATO – Ukraine cooperation accessible to the general public;

3.2.11. implements or contributes to the implementation of educational programmes, provides information, resource, financial or technical support to the national scientific and educational institutions, individual scientists and professors, as well as students and post-graduate students, so they could learn and apply information technologies, especially Internet technologies; offers curricula designed to develop the infrastructure in order to improve the efficiency of the NATO – Ukraine cooperation;

3.2.12. publishes, produces and distributes printed publications, information materials and other similar editions put together by the Association’s members and covering various aspects of the Euro-Atlantic cooperation;

3.2.13. produces and/or helps develop audio and video-materials, as well as information programmes, as relevant to the organization’s tasks and goals;

3.2.14 participates and/or contributes to the practical implementation of the nation-wide, regional, local and international initiatives in the area of Euro-Atlantic integration.

Section 4. Membership

4.1. Membership is of fixed retention.

4.2. Eligible members include: officially registered non-governmental organizations, which have the status of legal entities in compliance with Ukraine’s current legislation. The registration must be valid at least within a year’s time from the application date. The organization applying for membership must share the Association’s goals, recognize the present Charter and join the Association in compliance with the Charter’s criteria. NGOs with international or nation-wide status have one vote.

4.3. The Founding organizations become members of the Association following the Founding session.

4.4. To become a member of the Association an NGO is required to submit to the Coordinating Council (hereinafter – Council) a stamped application signed by the organization Head. The enclosure must include extract from minutes of the organization’s senior body’s meeting, where the decision to join the Association and subsequently adhere to the present Charter had been approved, along with a copy of the applicant organization’s Charter.

4.5. The application is subject to consideration by the Council members, who can either approve or reject the request.

4.6. The Council’s decisions regarding new members are subject to subsequent approval by the Assembly. Prior to the Assembly’s approval, the organizations, whose membership was authorized by the Council, enjoy full member status and bear responsibilities, except for the right to be elected to the Coordinating Council or the Inspecting Commission.

4.7. Membership can be terminated voluntarily or by the Council’s decision.

4.8. To terminate membership, the organization has to submit to the Council Chairman a written statement accompanied by the extract from minutes of the organization’s senior body’s meeting, where the decision to withdraw from the Association had been taken.

4.9. Membership in the Association can be terminated by the vote of ? of the Council members.

4.10. The proposal to terminate membership of any participating organization can be put forward by at least three Council or Board members.

4.11. In case the Association member finds the decision unfair, an appeal can be submitted to the Assembly for passing a final verdict.

4.12. Members have the right to:

attend and participate in any activities organized by the Association;

enjoy support of the Association and use its activities to promote their goals;

elect and be elected to the Association’s decision-making bodies;

attend the Assembly’s sessions;

access the information regarding the performance of the Association and its senior bodies and attend Council meetings;

submit proposals to the Association’s senior bodies as to ways of improving their work or the performance of the entire organization;

use the Association’s premises to hold talks or consultations;

4.13. Member-organizations’ rights are to be exercised by their respective representatives. Normally, the organization is represented by its head. However, in his or her absence, the organization can be represented by a person entitled to act on behalf of the organization in compliance with the Charter of each individual member-organization.

4.14. Members will:

  • adhere to the Charter;
  • contribute to the Association’s activities;
  • promote the achievement of the Association’s goals and tasks;
  • implement the Council’s and Assembly’s decisions, which pertain to their activity as Association’s members;
  • pay membership fees, as established by the Council;
  • avoid actions that are non-compliant with the Association’s goals and tasks.

 

Section 5. Decision-making Bodies; General Structure

5.1. Decision-making bodies of the organization include:

1) Assembly (general gathering of all members);

2) Coordinating Council (hereinafter – Council);

3) Board;

4) Inspecting Commission.

5.2. Assembly

5.2.1. The Assembly is the top decision-making body, to which member organizations delegate their representatives based on the quota established by the Council.

5.2.2. The Assembly is the sole body entitled to:

1) Adopt changes and amendments to the Charter;

2) Elect Council and Inspecting Commission members;

3) Take decisions regarding the elimination or reorganization of the Association;

4) Execute the Association’s ownership and property rights;

5) Approve strategy-defining documents;

6) Assess the work of the Association within the reporting period and listen to the repots of the Council and Inspecting Commission;

7) Designate members of the Association’s top decision-making bodies, as stipulated by the current Charter and decide on their pre-term dismissal;

8) Approve the accession of new members;

9) Consider appeals submitted by the expelled members;

10) Approve the Association’s symbols following the Council’s proposals.

5.2.3. The Assembly may initiate consideration of any issue in its competence.

5.2.4. By a special decision the Assembly can delegate part of its authorities identified in paragraphs 3), 4), 9) to the Council. The duration and the extent of this transfer of authority must be clearly identified.

5.2.5. Regular meetings of the Assembly are held annually. Coordinating Council has to notify the Association members regarding the date and venue of the upcoming meeting and circulates its agenda 25 business days prior to the meeting. Consideration of any additional issues can be initiated, if 10% of the Association members voted so.

5.2.6. Special meetings of the Assembly can be called at the initiative of the Council or at the proposal of at least one fourth of the Association’s members.

5.2.7. Proposals to hold the Assembly’s special session must be submitted or sent to the Council explaining why such a meeting is deemed necessary. The proposed agenda and draft resolutions must be included.

5.2.8. Within no more than 5 business days upon receiving the request for a special meeting the Council must set the date and venue and circulate the agenda to all Assembly members. The agenda must be circulated at least 10 business days prior to the meeting.

5.2.9. The Assembly’s decisions are legitimate if at least 2/3 of its members were present at the meeting.

5.2.10. During its special sessions, the Assembly may only consider those issues on the agenda.

5.2.11. The Assembly’s decisions, unless otherwise stipulated by the present Charter, are passed by the majority vote of those in attendance of the session.

5.3. Coordinating Council

5.3.1 Throughout the year the activity of the Association is being organized and directed by the Council – the collective executive decision-making body. Council members are elected for the period of two years by an open vote of the Assembly.

5.3.2 The Council is comprised of 11 members who are nominated by the Council. Candidates may also be nominated by the Assembly on condition that they receive at least 5% of the Assembly votes. The Council members cannot hold their posts more than two terms running. Executive Director and Association’s employees cannot be members of the Coordinating Council.

5.3.3. A Council member can be discharged, if such a decision is taken by at least 2/3 of the Assembly votes.

5.3.4 The Council is entitled to consider any current issues related to the Association’s day-to-day activity, unless they belong to the competence of another body or official.

5.3.5 The Council is the sole body authorized to:

1) Approve the plan of the upcoming events;

2) Take decisions on the accession of new members (pending subsequent approval by the Assembly);

3) Elect Council Chairman for the period of one year;

4) Designate Executive Director;

5) Listen to the reports of the Executive Director, including on financial situation;

6) Consider tentative amendments proposed for introduction to the Charter with their subsequent discussion at the Assembly session;

7) Approve guidelines for the Executive Director’s office and the Association’s regional branches;

8) Identify the amount and the procedure of paying membership fees;

5.3.6 The Council’s decisions are deemed legitimate if taken by the quorum of 7 members.

5.3.7 Decisions are taken by an open ballot. Majority vote is required to pass a decision. Secret vote can be called, if necessary, at the proposal of at least half of the Council members participating in the voting procedure. In case if the same amount of votes was given “for” and “against” a decision, the Council Chairman has a deciding vote.

5.3.8 Executive Director and Chairman of the Board attend Council meetings and have the right to speak, but do not make up the quorum.

5.3.9 The Council may establish Committees comprising of its members, if certain issues on the agenda require a more in-depth consideration. The Council may also engage experts to take part in the work of the Committees and identify the amount of remuneration to be paid to those involved. Conclusions drawn by the Committees are advisory. The Council may authorize the Committee to hold closed meetings.

5.3.10 The Council meets quarterly. A special session of the Coordinating Council can take place at the proposal of one of its members.

5.3.11 Coordinating Council has to submit annual Activity Report to the Association members.

5.4. Board

5.4.1. The Board is an advisory senior expert body, which is formed by the Council in compliance with the present Charter.

5.4.2. To form the Board, the Council will approach the leading experts on NATO – Ukraine issues, state officials dealing with Ukraine’s Euro-Atlantic integration, members of international organizations and NGOs, as well as diplomatic missions accredited in Ukraine.

5.4.3. Following written consent, the invited individual becomes a Board member with the subsequent introduction during the regular Board meeting.

5.4.4. The Board Chairman is elected by the Board’s open vote (the majority is required). The Chairman will chair the Board meetings, sign documents on behalf of the Board and represent the Board in its contacts with other bodies and officials.

5.4.5. The Board is supported by an executive office.

5.4.6. Following the Council’s request or by its own initiative the Board will:

1) Discuss and assess the proposed plan of the Association’s upcoming events;

2) Develop recommendations as to ways of improving the Association’s efficiency;

3) Propose holding of extraordinary Assembly’s sessions;

4) Provide assistance in obtaining financial and technical support to the Association.

5.4.6. The Chairman participates in the Council meetings and has the right to speak. Any address of the Board has to be considered by the Council in the presence of the Board Chairman or a Board member.

5.4.7. Joint meetings of the Council and the Board are to be held twice a year (in the first and third quarters or in the second and fourth quarters) with the view of addressing the Organization’s strategic priorities. Special Board meetings can also be called at the Council’s request.

5.4.8. Chairman of the Board has to submit annual Activity Report to the Association members.

5.5. Regional branches

5.5.1. Regional branches of the Association include officially registered Ukrainian NGOs.

5.5.2. Procedures for the interaction between the Association’s regional and central bodies are defined in the Regulations on regional branches – subject to approval by the Council.

Regional branches can form coalitions of local NGOs in support of the Association’s goals.

5.6. Remuneration

5.6.1 Council members work on a voluntary basis.

5.6.2. By its decision, the Assembly can enact Provisions on the remuneration to the Council members for the expenses they have incurred while performing their duties.

5.6.3. Council Chairman cannot be appointed Executive Director. Being acting Executive Director, he or she does not receive any payment.

5.7. Executive Director

5.7.1. Executive Director heads the Executive office, oversees its personnel and has the right of signature, including financial documents.

5.7.2. Executive Director is appointed by the Council up to two years. Executive Director can be replaced, if the Council votes so with at least 2/3 of the votes, but not within the first three months following the appointment. Council Chairman signs a contract with Executive Director in accordance with the current Ukrainian legislation.

5.7.3. Terms of Reference of the Executive Director, as well as the structure of the Executive office are discussed in the Regulations – subject to approval by the Council.

5.7.4. Prior to the appointment of the Executive Director, his functions are fulfilled by the Council Chairman.

5.7.5. Executive Director submits annual reports to the Association members and quarterly – to the Council members.

5.8. Inspecting Commission

5.8.1. Members of the Inspecting Commission are elected by the Assembly for a two-year term and include 3 to 5 representatives who are not members of any of the Association’s decision-making bodies.

5.8.2. Inspecting Commission is governed by the provisions approved by the Council.

5.8.3. The Commission submits annual reports to the Assembly and the Association’s member-organizations.

5.8.4. Initiates consideration by the Council of any of its members’ activities, which are incompliant with the Association’s goals.

Section 6. Property and funding

6.1. Property and funds of the Association are based on:

6.1.1. financial and material contributions from member organizations;

6.1.2. donations, voluntary contributions, grants from the foundations, non-profit organizations, enterprises, institutions and organizations, Ukrainian and foreign legal entities and individuals both monetarily and in-kind;

6.1.3. memberships fees;

6.1.4. funding from the state or local budgets, as stipulated in the relevant legal acts;

6.1.5. legitimate profits from enterprises and organizations owned by the Association;

6.2. The Association may own buildings, vehicles, office equipment, funds and other property that is required to achieve the Organization’s goals, which are, however, not intended for making commercial profits.

6.3. Funds and other assets are to be used to support the Organization’s goals, as identified in the present Charter.

6.4. In accordance with the present Charter the Association may fund any Association’s member organizations involved in its programmes and initiatives.

6.5 Neither the Executive Director, nor members of any other Association’s decision-making bodies can sign agreements, hand over property rights, have debts or authorize payments other than those approved by the Council.

Section 7. Elimination and reorganization

7.1. The Association can be eliminated based on the provisions of the current Ukrainian legislation.

7.2. The elimination may be imposed:

7.2.1. by decision of the Administrative court;

7.2.2. by the Assembly’s decision on condition of receiving ? of the votes.

7.3. Elimination of the Association is performed by the Elimination Commission, which is set up following the court sanction or the Assembly’s decision.

7.4. Upon the establishment of the Elimination Commission it assumes the responsibility for managing the Association’s affairs. The Elimination Commission generates estimates of Association’s property, identifies debtors and creditors and takes measures to pay off debts to creditors and any third persons, as well as to the Association’s employees and eventually closes the balance.

7.5. The elimination is deemed completed and the Association stops existing following the record in the State Register.

7.6. In case of the Association’s elimination, its assets cannot be transferred to the Founding members or any related persons, but have to be passed on to some other non-profit organization of a similar kind or to the state budget.

7.7. The Assembly sets the appropriate elimination/reorganization procedures compliant with the national legislation. In case of reorganization, all rights and liabilities are taken over by the successor. The Association can only be reorganized into another non-profit organization.

Section 8. Procedures for the introduction of changes and amendments

8.1. Changes and amendments to the Charter are to be approved by the Assembly following the appropriate proposal by the required majority of Council members.

8.2. Any changes and amendments have to be reported to the state registration authorities, as appropriate.

Section 9. Inaction of the Charter

9.1 The present Charter takes effect following its approval by ? of the Association’s Founding members.

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